Here’s a tip.
The WordPress Media Library can already be used for documents, presentations, and spreadsheets.
However, there aren’t any categories making it a poor choice for anyone with more than a few documents to organize.
That’s where these plugins come in.
The plugins highlighted in this collection have all the features you need to create a full-blown document library with WordPress.
Keep reading to find the top picks.
Document library plugins
The best plugins are listed below. You’ll discover a mix of both free and premium solutions for handling documents with WordPress.
Here are the top picks for best document library WordPress plugins.
1. Fivo Docs
The WordPress Media Library handles images well, but let’s be honest, it’s pretty simple. Fivo Docs transforms the Media Library into a complete document library solution.
With Fivo Docs, you can create custom categories within the Media Library. Separate press releases and financial reports from images and video with ease. All kinds of documents can be stored including word documents, spreadsheets, PDFs, and video files.
Fivo Docs upgrades the Media Library interface effectively, but it helps you display your documents too. You can embed individual documents in any post or page or list documents from an entire category. The embeds are even SEO-friendly to help get them indexed and attract more search engine visitors.
Posts Table Pro is a dynamic WordPress table plugin that is hugely popular for creating a searchable, sortable front end document library with filters. It takes your documents and lists them in a fully functional document library. You can either store your documents as individual posts or a custom post type along with extra information, or you can automatically display PDFs and other file types directly from the WordPress Media Library.
As a table plugin, Posts Table Pro is completely flexible. You can choose which columns of information to display about your documents and whether each one links to a downloadable file or a separate page on your website.
You can create as many document libraries as you like, and embed document libraries on any page or post. For long lists of documents, you can add an AJAX-powered search box and multiple filters above the list of documents so that users can find them quickly and easily.
Barn2 has provided an in-depth tutorial about how to create a WordPress document library with Posts Table Pro
Rather than keeping your documents in WordPress, you may prefer to use a cloud service for your document library, such as Google Drive, Dropbox, or Box.com. If so, you can use this plugin to embed any of your documents publicly on your site.
Embed Any Document Plus is the most popular WordPress plugin for displaying documents in posts and pages. It works similarly to Scribd and SlideShare in that it will add a fully interactive preview of the document with the embed. The clean interface provided makes it simple to embed any of your documents, and visitors don’t need any other tech to view them.
Embed Any Document Plus supports a huge variety of document and image formats including docx, xls, xlsx, ppt, pdf, txt, ai, and svg.
SP Project & Document Manager is a fantastic plugin for adding document management to WordPress. Here’s why.
First off, you can create an unlimited number of folders and subfolders to keep your content organized. SP Project & Document Manager works with all manner of files from basic documents and spreadsheets to images and video.
You can allow access to files based on the account type too which lets you share documents with clients, for instance. In fact, clients can even edit and modify projects directly on your site. And it all works with multisite in case you want to share this functionality with your userbase.
SP Project & Document Manager is a great plugin for document libraries due to its focus on the most essential features for managing files.
If you truly want a comprehensive document library on your WP site then Memphis Documents Library is the plugin for you.
This document plugin lets you upload and manage your media files with a custom interface added to the WordPress admin. Each document includes a thumbnail and full preview on its admin page. You can track downloads for each one as well which makes it a good tool for reviewing engagement.
Another cool feature is the built-in version control for tracking changes to individual docs. You can also export the entire library when needed so your files are always safely backed up. Likewise, documents are just as easy to import with Memphis Documents Library.
6. WP Docs
WP Docs is a document management plugin with an emphasis on academic and education portals.
Create as many directories as you want to organize your docs. Upload new files instantly and they’ll be stored in the new content library added by WP Docs. Each file has a full document preview and a thumbnail for easy browsing.
WP Docs includes download tracking which can be useful to make sure students are able to access the files. You can add and remove files or directories whenever you want. The number of documents stored is limited only by your web host.
WP Docs does have a premium version available which unlocks new features like batch uploading, version control, and social media sharing buttons.
Which document library plugin is best?
Fivo Docs has a gorgeous design and all the hierarchy features you need to stay organized.
Embed Any Document Plus is the best plugin for embedding documents from cloud services like Google Drive. This way, you can keep all of your docs hosted on the external site without taking up any of your site’s limited storage space.
If you have a question, please feel free to post in the comments section below about these WordPress document library plugins.